The 80/20 Rule for Team Management

young woman in white long sleeve shirt to attend a training for 80/20 rule.
Photo by Mikhail Nilov on

Most business professionals have definitely heard about the 80/20 rule – the Pareto principle. A quick recap: the 80/20 rule states that roughly 80% of outcomes come from 20% of causes.

And surprisingly, this holds true in all walks of life and work.

So why do some managers create so much fuss about 8 hours of productive work?

From a productivity perspective – 20% of time spent at work delivers 80% of outcomes or results. So, productivity management is not about making employees sit tight for 8 hours on their seats and monitoring their breaks.

Productivity management is about identifying what 20% activities result in 80% results and helping employees achieve periods of deep work throughout the day or week.

80/20 Rule: Why is this important?

Once you’ve identified the most value-added tasks for an employee and the time it takes, you can:

  • Help them make the most out of those couple of hours each day – help them stay focused, ensure they have access to all the tools and resources
  • Understand how you can reduce time spent on other supporting and non-value adding activities such as creating reports or repetitive tasks – automation, standardized work instructions etc.
  • Use the available free time for team building, skill development, play at work and employee engagement

How does this help?

You get close to creating a holistic work environment for your team – a place where they love to work, where they have fun with their colleagues, where they explore their hobbies and where they continuously learn to achieve personal and organizational goals.

Time can be your opponent and time can be your compatriot.

And time shares this with water – it’s fluid enough to occupy whatever space it has access to. Once you apply your mind and thoughtfully squeeze time, 60 clicks of the clock can hold as much as 240 clicks.

Help your team squeeze productive work hours and tasks into one-fourth or one-third of their workday.

Recommended Reading

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The latest Gallup report “State of the Global Workplace: 2022” reports workplace stress to be at an all-time high. This is voice of the employees – worldwide. And the statistics are alarming by all standards.

“Will I be next?”, “Can I survive another slowdown?”, or “What if I get fired?” etc. could be some of the many worrying questions the workforce has to face every day.

How can we help? Read on!

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By Nitesh Verma

Founder - Business Management Blog. I am an independent business strategy consultant, helping companies take data driven business decisions. My mission is to find and implement simple solutions for complex business problems.


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